Wrangling Volunteers #SignUpSpot

My son will be graduating from elementary school this year. The 5th grade parents raise money all year for the graduation festivities which includes a grade-wide field trip, a commemorative t-shirt, and a year book. The fundraising activities include a pumpkin raffle and a bake sale held during election day since voters will come to the school.


I’ve never volunteered much on behalf of the 5th grade fundraising since I usually held a PTO board position so the bake sale was my way to help out. This year, I will step it up to coordinate the volunteers that run the table in the morning and after school.


To coordinate the parent volunteer shifts for the bake sale, I’ll be relying on VolunteerSpot which I’ve used in the past and found to be very helpful! It’s nice that VolunteerSpot is available on mobile too! I would use the Potluck template at VolunteerSpot to set up the bake sale. It’s easy. Choose:

  • Single Day or Multiple Days
  • Potluck/Party
  • Name of Event (I’ll call mine 5th Grade Bake Sale Fundraiser)
  • Welcome Message. I’ll write, “Thank you for volunteering for the 5th Grade Graduation Bake Sale held on election day. Please sign up to 1) bring food, 2) take a shift or 3) both! Thanks so much!
  • Location

Next, set up two activities in VolunteerSpot. The first to invite 5th grade parents to bring baked goods. The second to ask 5th grade parents to work either the before school or after school sales shift.

If you want to get fancy, you can add graphics to match your theme. The last step is inviting parents to both activities which can be done via email or social or both! VolunterSpot will also let you create a link or a button — a nice touch to add to the school eletronic newsletter as a gentle reminder!

And that’s it! It’s easy to monitor the sign ups through the VolunteerSpot phone app or through the computer.

VolunteerSpot sign up

VolunteerSpot is designed for big or small groups like Halloween class parties, Sports Team snack scheduling, and, of course, for 5th grade graduation fundraising or any kind of school fundraising for that matter!

To learn more about VolunteerSpot, follow them on Twitter and Facebook.

This is a compensated post for VolunteerSpot. My opinions, as always, are my own.

By Mia Wenjen, PragmaticMom


  1. Sounds like an easy to use app!

    • Hi MaryAnne,
      I hope it comes in handy if you manage volunteer events at your kids’ schools. There’s so much fundraising that now falls on parents for things that schools used to have in their budgets like playground upkeep and technology.
      Pragmatic Mom recently posted…DIY Gamer Kit STEM ToyMy Profile

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